ATTENTION ALL VENDORS
The Business Inclusion Program (BIP) is a new social program designed
and introduced by the Mayor's Office, in order to provide an equal opportunity
in the performance of City contracts to a wide range of business enterprises.
City's prime contractors shall assist the City in implementing this policy
by taking all reasonable steps to comply with it.
All prime contractors shall attend the pre-bid or pre-proposal meeting
scheduled by General Services to inform all proposers of the requirements
for any specific bid/project for which they are bidding for. This requirement
may be waived if the proposer certifies it is informed as to those bid/project
requirements and has participated in a City-sponsored or City-approved
matchmaking event in the prior 12 months. Failure to attend a meeting
or obtain a waiver prior to the meeting will result in the bidder being
To view and print additional information regarding the BIP program please
use the following links:
DOCUMENTATION & PROCESS
BAVN BIP WALKTHROUGH
for Quotation Bidder Instructions and General Terms and Conditions
The City of Los Angeles utilizes standard Bidder Instructions and standardized
General Terms and Conditions for the City's Purchasing Agent contracts.
Business Tax Registration Certificate
The City requires, under authority of the Los Angeles Municipal Code,
that each contractor shall maintain or obtain as necessary a BTRC or VRN
number from the Office of Finance, Tax and Permit Division. Suppliers
may contact that office at (213) 978-1521 or go in person to Room 101,
City Hall, for compliance details. Assigned BTRC or VRN account numbers
should appear on every invoice for goods and services delivered to the
City. Delays in payment may occur for invoices that do not show a valid
BTRC account number.
Prior to awarding a contract, the City makes a determination that the
prospective contractor is one that has the necessary quality, fitness
and capacity to perform the work set forth in the contract. Every bidder
must complete and submit with it's bid a questionnaire which provides
information needed to determine if the bidder meets a number of criteria,
including management expertise, technical qualifications, experience,
organization, material, equipment and facilities necessary to perform
the work, financial resources, etc.
The City of Los Angeles has long supported the premise that employers
should fairly compensate employees, that the health and safety of workers
should be protected, and that no form of discrimination or abuse should
be tolerated. Therefore, all Bidders for commodity contracts of $25,000
or more with a duration of three (3) months or more must sign and agree
to comply with the City’s Contractor Code of Conduct, which is the embodiment
of the City's Sweat-Free Procurement Ordinance #176291. In addition, all garment,
uniform, foot apparel, and related accessories vendors are also required
to provide a procurement living wage and benefits to employees who work
directly on fulfilling City agreements.
The City has awarded a service contract to Worker Rights Consortium (WRC) for independent monitoring and
enforcement of City's Sweat-Free Ordinance. WRC is an independent monitoring organization based in
Washington DC, with ability to conduct on-going monitoring, outreach, and full-scale investigations at
manufacturing facilities across the globe. Through its contract, WRC provides the City with periodic and
investigation-specific reports that detail its findings. WRC's activities have been crucial in ensuring
vendor compliance. The following are copies of WRC's reports:
ATTENTION ALL VENDORS
WORKER RIGHTS CONSORTIUM reports
Bidders must comply with the City's Affirmative Action Ordinance No. 147030.
Affirmative Action plans, when approved by the City of Los Angeles, are
valid for the life of the contract/one-time purchase order. Additional
information can be obtained by calling the Public Works, Office of Contract
Compliance at (213) 847-1922.
Small Local Business
To aid SLB located in Los Angeles County, City Ordinances, No. 153,662;
165,973; and 173,186 grant a preference of 10% for contracts of $100,000
or less. A qualified declaration must be filed not less than 5 days prior
to bid opening and may be renewed yearly. To obtain the necessary forms
and additional information, please call Public Works, Office of Contract
Compliance at (213) 847-1922.
Minority/Women Business Enterprise (MBE/WBE)
It is the City's policy to promote the development and expansion of MBE/WBE/OBE's
in supplying equipment, materials and services to the City. The City is
committed to assisting these firms in obtaining City business, and seeks
out and encourages such firms to participate in City purchases.
Formal bids valued at $100,000 or more that have been identified for MBE/WBE
participation require bidders to reach out to MBE/WBE. For more information
regarding the City's MBE/WBE policy, please call the Public Works, Office
of Contract Compliance at (213) 847-1922.
Source Hiring Ordinance
With the adoption of the First Source Hiring Ordinance, the City of Los
Angeles addresses challenges faced in our current economic climate (i.e.
local unemployment, underemployment, and inadequate compensation). The
intent of the program is to promote an employment environment that protects
limited social support services and to link contractors with potential
Child Support Obligations
All contractors and subcontractors performing work for the City are required
to comply with reporting requirements and wage and earning assignments
relative to legally mandated child support
American Disabilities Act
As a covered entity under the Title II of the Americans with Disabilities
Act, the City of Los Angeles does not discriminate on the basis of disability
and, will provide reasonable accommodations to ensure equal access to
it's Request for Quotations, programs, services and activities.
Companies doing business with the City must comply with the Equal Benefits
Ordinance of the Los Angeles Administrative Code. This ordinance ensures
that you provide benefits equally to employees with spouses and employees
with domestic partners, or that you provide a cash equivalent. To obtain
the necessary forms and additional information, call the Public Works,
Office of Contract Compliance at (213) 847-1922.
Bidders must comply with the Living Wage Ordinance, Section 10.37 et seq.
of the Los Angeles Administrative Code. This ordinance requires that,
except where specifically exempted, companies must provide their employees
with a minimum wage, health insurance, a minimum number of compensated
days off for sick leave, vacation, or personal days, and a minimum number
of compensated days off work, as specified by the Ordinance.
City Ordinance 180751 establishes the City's Environmentally Preferable
Purchasing program. In keeping with its role as a major purchaser of goods
and services, the City desires to seek opportunities to promote markets
for environmentally preferable products through employee education, the
adoption of innovative product standards, specifications and contracts,
and to establish cooperative ventures with other jurisdictions with regard
to the procurement of goods and services from manufacturers and vendors
who share the City's commitment to the environment.
Contractor Worker Retention
At the conclusion of the terms of a service contract with the City, or
with those receiving financial assistance from the City, competition results
in the awarding of a service contract to what may be a different contractor.
Despite desired changes through the process of entering into new contracts,
it is the experience of the City that the reasons for change do not necessarily
include a need to replace workers presently performing services who already
have useful knowledge about the workplace where services are performed.
Retaining existing service workers when a change in contractors occurs
reduces the likelihood of labor disputes and disruptions and assures continuity
of services to citizen of Los Angeles.
It is the policy of the City of Los Angeles that the City does not contribute
to the destruction of the Earth's tropical rainforests. Any tropical hardwood
purchased by the City must be certified as harvested in a sustainable
manner. The certifier must be accredited by the Forest Stewardship Council
or similar internationally recognized or successor organization.
Unless otherwise exempted, a company selected for award of a procurement
agreement must complete an Affidavit disclosing any and all records of
participation or investment in, or profits derived, from slavery during
the slavery era (including slaveholder insurance policies). The company
must complete and submit the Affidavit and any required documents before
the agreement can be executed.