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COMPETIVTIVE BIDDING -
THE CITY'S PRIMARY METHOD OF OBTAINING SOLICITATIONS

The City makes purchases under the authority granted in the City Charter. Competitive bidding is the primary method for obtaining solicitations. Competitive bids are not subject to negotiations. Awards are made to the lowest and best responsible bidder meeting specifications and on the basis of the lowest ultimate cost to the City. Competitive sealed proposals are subject to negotiations and awards are made subject to the criteria stated in the proposal. Only the Purchasing Agent is authorized to commit the City for the purchase of equipment, materials or supplies. No payment will be made for goods delivered without a purchase order number or contract.

THERE ARE TWO WAYS THE CITY MAKES PURCHASES
Telephone Quotations- When a firm is contacted for a telephone quote, the City looks for a firm price, F.O.B. our delivery address and origin, plus delivery time and cash discount terms. When an award is made, the Procurement Analyst/Supervisor may issue a purchase order number over the telephone. The exact firm name as it appears on the invoice is required. The supplier must show this purchase order number on the invoice, packages and shipping documents.

Written Bid Procedures (purchases over $1,000.00)- Quotations must be submitted on the City's "Request for Quotation" forms. To obtain the forms, visit us at City Hall South Room 110, 111 E. First Street Los Angeles, Ca 90012 or call (213) 928-9500. The closing date and time, at which sealed bids are opened publicly and read, are noted on the bid form. The closing date and time for informal bids, i.e., less than $100,000 and formal bids, i.e., more than $100,000 are noted on the bid form at which time Bids are opened publicly and read.

SUBMITTING REQUESTS FOR QUOTATIONS

All "Requests for Quotations" (RFQ's) may be hand carried or mailed to:

City of Los Angeles
Supply Services Division
111 E. First Street
Room 100, City Hall South
Los Angeles, Ca 90012

Return envelopes are provided with the RFQ's that are mailed out. Suppliers who use their own envelope to mail a RFQ should list the RFQ number and RFQ opening date on the outside of the envelope in the lower left hand corner. Any questions regarding RFQ's should be addresses to the Procurement Analyst/Supervisor whose name and telephone number appear on the "Request for Quotation".



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