Procedures for City Employees

How to send items TO the Salvage Warehouse
 

1. Sender MUST list all usable items on CitiMAX; retain a copy of the printout of the listing; highlight the date the listing was entered; and retain this printout which may be requested by Salvage personnel upon receipt of items delivered to Salvage.

2. Sender should fill out the RFS form prior to sending any items to Salvage.

** RFS Forms and E-Waste Forms MUST be reviewed and approved by Salvage Personnel before delivery.**
 

3. Sender will contact Salvage in advance to inform Salvage personnel of the date items are scheduled to be sent or delivered.

4. If any items are considered Electronic Waste (E-Waste), please fill out the E-Waste Salvage Certification Form.

5. Sender shall deliver items to Salvage or contact the City movers (Noel Cabrera (213) 978-7694, fax: (213) 978-7689) and have the movers transport the items to Salvage.

How to obtain items FROM the Salvage Warehouse
 

1. City Personnel who would like to obtain item(s) from the Salvage Warehouse MUST first report to the Salvage office when entering the warehouse.

2. Salvage personnel will direct them to where items are located in the warehouse such as file cabinets, desk, lockers, chairs etc.

Electronics such as computers, monitors, printers, fax machines, etc., cannot be reissued.

  • Ladders, helmets, signs, light bars cannot be reissued.

3. When the requester finds an item(s) they would like to reuse, they need to complete the RFS form in the Salvage office.

4. Once the form is completed, you can transport the item(s), or Salvage Personnel will tag them for future pickup.

  • The hold tag is good for up to (10) days, within which time the requester can make arraignments to have the items picked up by city movers or their own staff. The hold tag will be removed if not picked up within 10 working days and once again become available to other City users.

Procedures for sending E-WASTE to SALVAGE
 

1. Identify E-waste items and separate them from other items, such as furniture. Only E-waste items should appear on a Request for Sale/Reuse form, do not mix other items, such as furniture or non-electronic equipment.

2. Separate unusable E-waste items (computers, cellular devices, TVs, other electronics, and accessories) and complete an Electronic Waste Salvage Certification Form and a Request for Sale/Reuse form. Note on both forms that the items are “unusable” or “broken,” etc.; please specify which.

3. List all usable E-waste items on CitiMAX; retain a copy of the printout of the listing; and highlight the date the listing was entered. CitiMAX can be found on the Intranet at InsideLA/City Services/CitiMax. Then select “click here to create a listing.”

The listing will look like the following:

Desktop PC's (Available) 09/15/06
I have 1 Gateway E3400 and 1 Dell Optiplex GX1
both have 512 MB RAM and they are PIII's.
Anthony Ozogu, 213-978-1260
tony.ozogu@lacity.org 200 N Spring Street, Los
Angeles
Quantity: 2 Listing ID: 2851 [Edit]
If a successful exchange was made on this item, please click here (Successful Exchange Form)

4. After the items have been listed in CitiMAX for 30 days and no department requests them, the items may be sent to Salvage. Complete the Electronic Waste Salvage Certification Form and a Request for Sale/Reuse form and attach the CitiMAX listing as instructed. Items may be brought to Salvage 30 days after the CitiMAX start date. In the example above, the start date is 9/15/06.

** RFS Forms and E-Waste Forms MUST be reviewed and approved by Salvage Personnel before delivery.**
 

5. Departments bringing more than 10 computer units (a computer unit includes: monitor, CPU, keyboard, mouse, & related cords) to Salvage at a time are instructed to send the items on pallets. Place all like items (such as CPUs, CRTs, etc.) together. (Place cellular devices together in boxes or heavy-duty bags; and keep all other accessories together in boxes or heavy-duty bags).

6. Make arrangements for your department to transport the E-waste items to Salvage, or contact Moving Services (213) 978-7694.

7. All of the required documentation is needed for Moving Services or Salvage Services to accept E-waste. Neither Salvage nor the movers will be able to accept E-waste without the proper paperwork and authorizing signatures.

City Movers (213) 978-7694
Salvage Services (213) 473-8200
E-waste questions (213)978-8750 or your MIS/ITA Systems Analysts