Supplier Programs and Requirements

  • The City’s Business Inclusion Program
    • The Business Inclusion Program (BIP) is a new social program designed and introduced by the Mayor's Office, in order to provide an equal opportunity in the performance of City contracts to a wide range of business enterprises. City's prime contractors shall assist the City in implementing this policy by taking all reasonable steps to comply with it.

All prime contractors shall attend the pre-bid or pre-proposal meeting scheduled by General Services to inform all proposers of the requirements for any specific bid/project for which they are bidding for. This requirement may be waived if the proposer certifies it is informed as to those bid/project requirements and has participated in a City-sponsored or City-approved matchmaking event in the prior 12 months. Failure to attend a meeting or obtain a waiver prior to the meeting will result in the bidder being deemed non-responsive.

BIP Outreach Documentation & Process link: (In Construction)

BAVN BIP Walkthrough (link to PDF) link: https://www.labavn.org/misc/docs/BAVN_BIP_walkthrough.pdf

  • RFQ Bidder Instructions and General Terms and Conditions
    • The City of Los Angeles utilizes standard Bidder Instructions and standardized General Terms and Conditions for the City’s Purchasing Agent opportunities:
  • Contract Compliance Requirements and Programs
    • Business Tax Registration Certificate (BTRC)/Vendor Registration Number (VRN)

The City requires that each vendor shall maintain or obtain as necessary a BTRC or VRN number from the Office of Finance. Suppliers may contact the Office of Finance at (213) 978-1521, or in person:

City Hall

200 N. Spring St.

Room 101

Los Angeles, CA 90012

Assigned BTRC/VRN account numbers should appear on every invoice for goods or services delivered to the City. Delays in payment may occur for invoices that do not show a valid TRC/VRN account number.

  • Non-discrimination (ND) / Equal Employment Practices Provisions (EEPP).

The City requires any vendor that contracts with the City for services, materials, or supplies, shall not discriminate in any of its hiring or employment practices, shall comply with all provisions pertaining to non-discrimination in hiring and employment, and shall require Affirmative Action programs in contracts in accordance with the provisions of the Los Angeles Administrative Code (LAAC).

  • Affirmative Action

Bidders must comply with the City’s Affirmative Action Ordinance No. 184292.

  • Small Local Business (SLB)

To aid SLBs located in Los Angeles County, City Ordinances 153662, 165973, and 173186 grant a preference of 10% for contracts of $100,000 or less. A qualified declaration must be filed not less than five (5) days prior to bid opening and must be renewed yearly.

  • Local Business Preference Ordinance

Under City Ordinance No. 181910, certified Local Business Enterprises (LBE) are eligible to an 8% preference (for local prime contractors), or up to a 5% preference (for local subcontractors) on City contracts in excess of $150,000.More information about this ordinance and information on attaining certification as an LBE can be found on the LABAVN website (http://www.labavn.org).

  • Sweat-free Procurement Ordinance

In accordance with City Ordinance 176291, contractors doing business with the City must make a good faith effort to ensure that they and their subcontractors shun sweatshop practices and adhere to workplace and wage laws. The City therefore requires that all contractors who enter into contracts with a value in excess of $25,000 and a term in excess of three (3) months, sign an affidavit stating that they, to the best of their knowledge, and their subcontractors will comply with the City’s Contractor Code of Conduct.

WRC Reports Link: (In Construction)

  • Environmentally Preferred Purchasing (EPP) Program

The City’s EPP program and policy are being implemented as part of the procurement process. City Ordinance 180751 has been established and incorporates the Recycled Products Purchasing Program and Ordinance.

EPP is defined by the Environmental Protection Agency as the procurement of products or services that have a lesser effect on human health and the environment when compared with competing products or services that serve the same purpose.

The City’s EPP policy states that the City shall promote the use of environmentally preferable products in its acquisition of goods and services. Environmental factors to be considered in selecting products include pollutant releases, waste generation, recycled content, energy consumption, depletion of natural resources, and potential impact on human health and the environment. Suppliers are encouraged to offer environmentally preferable products to the City at competitive prices.

  • Slavery Disclosure Ordinance (SDO)

In accordance with City Ordinance No. 175346 and its subsequent amendments, unless otherwise exempt, a company selected for award to a contract must complete an affidavit disclosing any and all records of participation or investment in, or profits derived from, slavery during the slavery era (including slaveholder insurance policies). The company must complete and submit the affidavit and any required documents before a contract can be executed.

  • Hardwood Policy

It is the policy of the City of Los Angeles that the City does not contribute to the destruction of the Earth’s tropical rainforests. Any tropical hardwood purchased by the City must be certified as harvested in a sustainable manner. The certifier must be accredited by the Forest Stewardship Council or other similar internationally recognized or successor organization.

  • Americans with Disabilities Act (ADA)

As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its bids, programs, services, and activities.

  • Contractor Responsibility Ordinance

Under City Ordinance No. 173677, prior to awarding a contract, the City makes a determination that the prospective contractor is one that has the necessary quality, fitness, and capacity to perform the work set forth in the contract.Based on established thresholds, bidders may be required to complete and submit with its bid a questionnaire which provides information needed to determine if the bidder meets a number of criteria, includingmanagementexpertise, technical qualifications, experience, organization, material, equipment and facilities necessary to perform the work, financial resources, etc.

  • Child Support Obligations

All contractors and subcontractors performing work for the City are required to comply with reporting requirements and wage and earning assignments relative to legally mandated child support.

  • Living Wage Ordinance

Under City Ordinance No. 184318, except where specifically exempted, companies must provide their employees with a minimum wage, health insurance, a minimum number of compensated days off for sick leave, vacation, or personal days, and a minimum number of compensated days off work.

  • Service Contractor Worker Retention Ordinance (SCWRO)

City Ordinance No. 184293 applies if at the conclusion of the terms for a service contract with the City, or with those receiving financial assistance from the City, competition results in the awarding of a service contract to what may be a different contractor. Despite desired changes through the process of entering into new contracts, it is the experience of the City that reasons for change do not necessarily include a need to replace workers presently performing services who already have useful knowledge about the workplace where the services are performed. Retaining existing service workers when a change in contractors occurs reduces the likelihood of labor disputes and disruptions and assures continuity of services to citizens of Los Angeles.

  • Equal Benefits Ordinance (EBO)

City Ordinance No. 175115 and its subsequent amendment(s) ensure that benefits are provided equally to employees with spouses and employees with domestic partners, or a cash equivalent is provided.

  • Municipal Lobbying Ordinance

City Ordinance No. 169916 regulates persons who are paid by others to attempt to influence City decisions. It requires certain individuals and entities to register with the City Ethics Commission and requires public disclosure of certain lobbying activities.

Any bidder for a contract shall submit with its bid a certification, on a form proscribed by the City Ethics Commission, that the bidder acknowledges and agrees to comply with the disclosure requirements and prohibitions established in the MLO if the bidder qualifies as a lobbying entity under the ordinance.

  • First Source Hiring Ordinance (FSHO)

City Ordinance No. 179281 and its subsequent amendment(s) require service contractors who hire new employees to perform work on a City contract to see employee references through referrals from the City and other agencies interested in training and finding employment for the traditionally unemployed or under-employed.